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Human Resources Assistant in Aurora at DSV

Date Posted: 4/26/2018

Job Snapshot

  • Employee Type:
  • Location:
  • Job Type:
    Human Resources
  • Experience:
    Not Specified
  • Date Posted:

Job Description

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 5th largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at 

Location: Aurora, IL 
Job Posting Title: Human Resources Assistant


Provide support to Management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative, secretarial, and analytical and research duties.


•         Under general supervision, provides general administrative support to a department or group of professionals or management

•         Collects and compiles moderately complex and confidential data and information. May coordinate with other departments to complete assignments

•         Prepares correspondence and reports. Screens telephone calls and visitors. Schedules appointments, meetings, and travel itineraries

•         Relieves supervisor(s) of some administrative detail. Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work

•         Completes work with a limited degree of supervision. Possesses the ability to make judgments based on practice and previous experience. This requires the ability to assess the validity and applicability of previous or similar experiences and evaluate options under circumstances that are not covered by procedures. Identifies key issues and patterns from partial/conflicting data

•         Uses word processing, spreadsheet software or PC in performing tasks

•         Possesses good understanding of work routines and procedures in own job. The technical procedures for this level are well defined. Works within established procedures with a moderate degree of supervision. Identifies the problem and all relevant issues in straightforward situations, assesses each using standard procedures, and makes sound decisions

•         Will review, verify, and process payroll. Responsibilities include but not limited to auditing work hours and punches, processing the Daily Summary report and Time Clock/ Punch report, exporting payroll, printing and distributing timecards, generating the Weekly Hourly report, and distributing checks. Process all vacation and personal requests. Verifies information in TimeQ Plus for accuracy and makes appropriate corrections when needed.

•         Maintain the Attendance Tracker and distribute counseling notices to supervisors in a timely and accurate manner. Accounts Payable Responsibilities include but not limited to inputting payables into Lawson, generating the Invoice Detail report, and composing the Weekly Assessorial report. Will code invoices and assist with vendor related problems when needed. Will maintain accounts payable filing system.

•         Training Recordkeeping Responsibilities include but not limited to inputting Occupational Training information in the database. Will ensure all forklift certifications are current and up-to-date. Will maintain the training record filing system, including associate safety personnel files.

•         Will perform other human resource and financial administrative functions including but not limited to compiling new employee orientation packets, maintaining the employee locker database, and updating the communication boards. Maintain other employment records including current address information, phone lists, and emergency contact information.


•         Performs other duties as required




Education and/or Experience

•         Completion of high school Diploma or GED

•         2 years’ experience in a clerical role

•         1 year experience in Human Resources role

•         Willing to work evenings and weekends as needed.

Certificates, Licenses, Registrations or Professional Designations



Computer Skills

•         Proficiency in MS Office applications

Language Skills

•         English (reading, writing, verbal)

•         Spanish (reading, writing, verbal)

Mathematical Skills


Other Skills

•         Effective communication skills (all modes) in both English and Spanish

•         Strong organizational, planning & time management skills

•         Strong reading and math skills with focused attention to detail


•         University/College Degree


While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear.  The employee uses computer and telephone equipment.  Specific vision requirements of this job include close vision and distance vision.

Required to work in a warehouse environment. The following details the physical demands, environmental conditions, and physical strengths to perform the functions of the job. The functions and abilities for successful performance in this position include, but may not be limited to:

C=Constantly                F=Frequently                 O=Occasionally              R=Rarely

(5-8 hrs./shift)               (2-5 hrs./shift)               (Up to 2 hrs./shift)     (Not regular part of job)

Physical Demands

Work Environment/ Conditions



Exposure to temperatures ranging from 40 – 90 degrees Fahrenheit






Temperature Changes


Lifting (Up to 50 Ibs.)












DSV is an equal employment opportunity employer.  Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, veteran status, marital status, gender identify, sexual orientation, national origin, liability for military service, or any other characteristic protected by applicable federal, state or local law.  If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration.  DSV reserves the right to defer or close a vacancy at any time. 

Nearest Major Market: Aurora
Nearest Secondary Market: Chicago